Asset Efficiency through IT Chargeback

Aligning IT with business strategy boils down to how business unit managers make decisions about financing resource distribution, cost revitalization and overall IT expenditure.

For instance, some companies have explicit spending restrictions while others don't. How companies distribute IT resources varies widely. And while many companies employ some form of cost allocation, others don't bother at all.

Accountability and Governance: How to value and justify IT expenditures

Chargeback is used as a form of cost recovery based on the actual resources the business units use. It can create concerns about fairness and rationality, and at the same time has an impact on performance assessments of individual managers. Chargeback used as an effective governance mechanism exposes the resource requirements of running individual businesses, leads to managers making better decisions, and ultimately to improved performance of an organization. A better understanding of the IT cost drivers to business units empowers business managers to establish mutual responsibility for IT costs and benefits.

Service levels and budget allocations

To achieve an efficient cost optimization strategy in a large company, managers need accurate usage data to get an overview of how IT assets are being deployed. Facts based on statistics are necessary to plan for future purchases and maintenance costs, and to justify appropriate allocation of costs to different departments. Getting the facts and understanding them is critical for optimal resource planning and efficiency, and ultimately for profitability. A robust IT asset management system is needed by managers seeking to understand the business, implement company technology strategies and best practices, and achieve cost optimization.

Internal chargeback and business decisions at a regional or group level

OpeniT software aids in providing an accurate and fair chargeback model, and in optimizing company IT resource usage. Use SystemAnalyzer, StorageAnalyzer, LicenseAnalyzer, or DatabaseAnalyzer to get a centralized overview of distributed IT resources.

IT managers are responsible for costly and complex assets of the company, and need to know how IT resources are utilized. They increasingly need to be able to provide reports to non-technical managers, to continually align IT resources with business activity. It is essential to have an understanding of IT resource usage when talking to managers and internal users when allocating scarce IT resources. Using IT chargeback is the best way to change end user behavior.

Accurate, flexible chargeback and IT budgeting

Managers faced with escalating IT costs need more accountability in the organization, by making divisions, departments, projects or subsidiaries pay for their use of shared IT infrastructure and services. They need a tool to provide usage data as a basis for internal billing based on actual use. This will help IT and the business units communicate and improve cost-awareness.

Cost sharing made easy

Distributing costs and accurately charging each department or business unit for their use of software licenses is easily accomplished with OpeniT.

Advanced chargeback

With OpenIT, you can charge back to internal users, groups, departments and business units for use of software based on actual usage.

All reports can be fitted with real costs for any combination of individual features, applications, or even executables. Apply cost factors to any usage measurement in order to present real cost figures in your reports.

Sample Report

See how to reharvest software licenses by scheduling a demo today!

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